Fix a time
Edit the clock-in or clock-out on any row. A PIN confirms the change.
Hellotracks Timesheets
Clocking in is flipping a switch.
Your team turns Active on when the day starts and off when it ends. Each flip is a clock-in or a clock-out, with the time and the place. The timesheet writes itself in the web dashboard.
No hardware · No credit card · Free for 30 days
No clocking app. Nothing to forget.
The switch your team already uses to start tracking is the clock. On means in. Off means out. There is no second app, no code to type, and nothing new to learn on day one.
One switch. Three screens.
Flip the switch
Your team taps Active when work starts and taps it off when work ends. Outside working hours the app shows Off-duty and locating stays off.
See the day
Pick a date in the dashboard. Every clock-in and clock-out is there, per person, with the hours worked and a total for the day.
Export for payroll
One report, PDF or Excel, for any people and any date range. Hours, breaks, totals, and a line to sign.
The same switch on both. Left: on the clock. Right: outside working hours.
What a day looks like.
Each row is one stretch of work. Two badges, a bar against eight hours, and the total on the right.
A forgotten clock-out shows as a dash
The row stays visible with no duration, so you see it before payroll does. Open it, set the time, done.
Add an entry
Pick the person and the times. An entry with only a clock-in is fine when the end isn't known yet.
Split shifts are fine
Morning and afternoon become two rows. Both count toward the day's total.
Tracking follows the schedule.
Set working hours once. Locating runs inside them and stops outside them.
One schedule for the team
A weekly schedule for everyone. Give one person their own hours when they differ.
Days off and exceptions
A day off, a late start, a Saturday shift. Set it for the date and the schedule adapts.
Your team can set their own
Turn it on and workers edit their weekly schedule and days off in the app. Their hours, their phone.
Running late? Add time
Off-duty shows today's hours and a button to add extra time. No call to the office needed.
Every clock-in has a place
The time, and where it happened.
When someone flips the switch, Hellotracks records the moment and the position. If they are standing inside a customer site or a zone, they are checked in there at the same time. Nobody types a thing.
The office sees it too. A notification when someone goes active, the entry in their day's timeline, and a webhook if your other tools want to know.
Check it. Sign it. Send it.
The numbers payroll asks for, without a spreadsheet afternoon.
Team patterns
Clocked days, average clock-in and clock-out, missing clock-outs, all per person in Statistics.
A timesheet you can sign
The PDF lists each day with hours worked, breaks, and notes, then totals, then signature lines for the worker and the manager.
Or a spreadsheet
The same data as Excel, one row per day, for whatever payroll tool you use.
Every week, on its own
Schedule the report and it lands in your inbox. Up to 120 days per report.
Common questions
Do workers need a separate clock-in app?
No. The Active switch in the Hellotracks app is the clock. Switching on records a clock-in, switching off records a clock-out.
What if someone forgets to clock out?
The row shows a dash instead of a clock-out and no duration. You can set the time in the dashboard, confirmed by PIN. Statistics also counts missing clock-outs per person.
Can I add hours by hand?
Yes. Pick the person and the times, confirm with your PIN. You can also change or delete any entry.
Does it guess working time from GPS?
No. A clock-in is an explicit action on the phone. Hellotracks records the position at that moment, but it never invents hours from movement.
Does tracking run outside working hours?
No. Outside the schedule the app shows Off-duty and locating is off. A worker can add extra time for today when a day runs long.
Can someone clock in twice in one day?
Yes. Each stretch becomes its own row, and all complete rows add up to the day's total.
Which formats can I export?
PDF, with signature lines, or Excel. Choose the people and a date range of up to 120 days, or schedule it as a recurring report.
Start with one week.
Invite the team, set the working hours, and let them flip the switch. Export the first timesheet next Friday.
Free for 30 days. No credit card. No hardware.
